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Equality and diversity

Your legal requirements and reasonable adjustments you can make

​​​​​​​Equality means treating people fairly, to value and respect them regardless of their natural characteristics. Diversity is about creating a culture which values individual differences and variety for the benefit of society, individuals and organisations.

Use the links below to find information on your legal requirements for equality in the workplace. You will also find t​ools and resources to help you make reasonable adjustments to support employees.​

  1. Equality and diversity legal duties
  2. Ill health and disability
  3. Supporting fair work

2. Ill health and disability​

You have a duty to make reasonable adjustments for disabled employees if reasonably practical. This is to ensure they are not disadvantaged in the workplace. 

Disability is defined under the Equality Act 2010 as a physical or mental impairment that has a substantial and long term negative effect on a person’s ability to do normal daily activities.

Equality and inclusion for disabled people can involve 

  • providing them with extra support 
  • changing the way in which their employment is structured
  • the removal of obstacles to carry out normal work activities. 

This may include employees with recognised short or long term physical or mental health conditions. 

The UK Government have more information on employing disabled people and people with health conditions​.

Visit the UK Government site for guidance on employing people​

Reasonable adjustments

You should take steps to remove, reduce or prevent the obstacles a disabled worker or job applicant encounters. You only have to make adjustments where you are aware, or should reasonably be aware, that a worker has a disability. 

If you have applied and exhausted reasonable adjustments, then there may be an issue with the employee’s capability. You might require medical advice from their GP. You can use our guidance on obtaining a medical report to help you do this.

Go to our accessing employee medical reports publications ​

Many of the adjustments you can make will not be expensive. You do not need to do more than what is reasonably practicable. What is reasonable depends, among other factors, on the size and nature of your organisation. You can find out more on our supporting staff attendance pages.

Go to our supporting staff attendance pages

A disabled worker can bring a claim against you in an Employment Tribunal​ . This is if they can show that there were barriers you should have identified and reasonable adjustments you could have made relating to their work. You may be ordered to pay them compensation as well as make the reasonable adjustments.