Your responsibilities as an employer to protect your workers whilst driving for work
Driving is a work task carried out by many workers. Vehicles can be used on work sites and on public roads for work. As so many of us drive in our home and leisure time, we tend not to consider the risks in a work context.
In many workplaces, driving is considered a secondary activity. However, if your staff use vehicles to drive to a place where they will carry out their job, then the driving task is a work activity using work equipment. For many, driving is the most dangerous element of their working day.
As an employer it is important that you understand your responsibilities and take steps to keep your workers and members of the public safe.
To help your workers understand the risks and their responsibilities, it is useful to develop a driving for work policy covering the types of vehicles and driving activities carried out in your organisation. Once you are clear on these activities, using the risk assessment process will help you manage these risks.
Use the links below to find information on creating a vehicle and driver policy, completing a risk assessment and driver hours.
When developing a driving or road risk policy, or training programme for your workers, you should ensure that you understand how your organisation uses vehicles on site and on public roads. Your policy should clearly state how you will ensure safe operations at all times, this may include clarifying
It is a criminal offence to drive, or to "cause or permit" someone else to drive, while using a hand-held mobile phone or similar device. Employers should consider this when they provide mobile phones and expect staff to answer when driving. Driving includes times when stopped at traffic lights or during other hold-ups that may occur during a journey when a vehicle can be expected to move off after a short while.
Many drivers use hands-free phones but they could still risk prosecution. For example, in an accident, a prosecution for careless or dangerous driving may be justified if a phone was in use at the time of the crash.
Good practice is to have a staff and management supported, workplace policy that does not allow the use of hand held (and ideally hands free) phones whilst driving and makes it clear that calls received whilst driving should only be responded to when the driver can safely stop the vehicle.
Healthy Working Lives is a founding member of SCORSA – the Scottish Occupational Road Safety Alliance. The SCORSA web site is free to join and has information on all aspects of driving for work including
Visit the SCORSA website
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For information on workplace health, safety and wellbeing, you can speak to one of our specialist advisors.