What you need to know as an employer to make sure that vehicles and drivers are safe at all times
Vehicles are used for a wide range of tasks at work, and as an employer, you need to make sure that vehicles driven in connection with work and the drivers using these vehicles are safe at all times. Employees also have a responsibility to act within the law and not endanger themselves or other people by their actions, this includes when driving any vehicle as part of their work. There are different ways to describe vehicles used at work:
Workplace transport – vehicles used on work sites, for example
Vehicles driven for work on the public road, for example
There are a number of hazards that are common to most work related driving situations, such as
Different vehicles are used for many different types of job on the public roads. Some workers will be driving a vehicle provided by their employer and others will be using their own vehicle for work purposes. As an employer you must be aware of every driver who uses vehicles for work, this can be
Many of your workers will probably not consider themselves to be professional drivers and are using the road to get to a place where they will carry out their "real job". These workers are still "at work drivers" and need to work in a safe manner just as they would in a recognised workplace. The introduction to the "Driving risks at work" dvd (external site) will give you an overview of what you need to think about.The Health and Safety Executive (HSE) estimates that up to a third of all road traffic accidents involve somebody who is at work at the time. This may account for 100 fatalities in Scotland per year.
Hazards on the public roads that employers should be aware of and take steps to manage include, driving
Having assessed the risks from driving for work, there are a number of controls that you can put in place to make driving safer, including you
Carry out your risk assessment
Many organisations, including charitable and voluntary groups expect employees and volunteers to use their own vehicles to carry out business. In these cases, the employee is required to ensure that their insurance covers the use of the vehicle not just for 'social, domestic and pleasure purposes', but also in connection with their work and that the vehicles are maintained in a road worthy condition.
The Royal Society for the Prevention of Accidents, has produced a useful guide on this topic.
Read about Driving for Work – Using Own Vehicles (external download; 561 KB)
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