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COVID-19 and engaging with staff

Information on engaging with your staff during the coronavirus (COVID-19) pandemic

​It’s important that you take the time to involve your workforce in understanding the potential issues and identifying solutions to reduce the risk of COVID-19 transmission in the workplace, and agree on the best ways to implement these. 

The pages below will help you do this.

  1. Why I should engage staff in consultation
  2. How I should consult with staff
  3. How I should carry out meetings
  4. What topics I should discuss with staff
  5. Other sources of help and support

3. How I should carry out meetings

Meetings should be carried out remotely as it is the easiest way to keep you and your staff safe.  

If this is not possible, and a face to face meeting is required, a risk assessment should be carried out with the aim of eliminating or reducing and controlling the risk of exposure and spread of COVID-19. You should also be aware of local and national restriction.

Below are some measures that you can put in place around meetings

  • make sure that only necessary meeting participants attend. Keep a record of participants in case tracing is needed
  • all attendees should be at least two metres apart from each other
  • hold meetings in open areas where possible
  • if an open area isn’t possible the room should be well ventilated, for example by opening windows to allow fresh air to circulate
  • consider holding more than one meeting to reduce numbers attending at any one time
  • start and end the meeting reminding attendees to follow basic hygiene regimes, including respiratory.