Recording accidents and near misses - Accidents and near misses - Healthy Working Lives

Accidents and near misses

How to record, investigate and report these

It is important to be prepared for accidents and near misses in your organisation and to make sure your employees know what to do if one unfortunately does take place.

There are three key stages that you need to be aware of and plan for. Use the links below to find information on each of these steps. 

  1. Recording accidents and near misses
  2. Investigating accidents and near misses
  3. Reporting accidents and near misses

1. Recording accidents and near misses

​We would recommend that you record all accidents and near misses. This helps you to spot trends. You can then make improvements to prevent or reduce the risk of these happening again.

You legally must record an accident when it

  • results in an employee not being able to work for three days or more
  • is a reportable incident, injury, disease or dangerous occurrence (RIDDOR).
Tools for recording

The system you use to record with must ​be data protection compliant. It must not allow staff to see each other's personal details.

You can buy an accident book from Health and Safety Executive (HSE) which meets these requirements.​ 

Visit the HSE site ​to buy an accident book